Icon of a form and a dollar sign representing a timesheet

Submitting Sick Leave Time or Extra-Duty Pay

Every month, Chemeketa employees receive an email indicating when absence reporting and timesheet forms are available. The email includes a deadline for submission and additional information specific to the current pay period. Read these carefully.

Most part-time faculty are paid by contract, so teaching and office hours should not be reported on a monthly basis.

Extra-duty work and sick leave time should be reported. There is one form for extra-duty work and another form for sick leave.

The TIME report form should be used for extra-duty work. Extra-duty work includes (but is not limited to):

Required Meeting
Special Projects
Curriculum Development
Writing Center consultations
Librarian/Tech Hub consultations
Behind-the-Wheel Driver Education Instruction
D Rate Instruction (non-contract instruction)

First, verify from your department technician that you need to report the hours of extra duty pay. Often, the department technician is submitting the pay on your behalf.

If you are directed to submit a timesheet for extra-duty pay, then verify the duty type you are reporting and the Organization (ORG) number related to the work performed before accessing the form. You should submit a separate form for each duty type. For example, if during the same payroll period you attended 3 hours of required meetings and served on a curriculum development workgroup for an additional 2 hours, you would submit one form for the required meetings and a separate form for the curriculum development work.

The LEAVE form is to report sick leave. There are three types of sick leave:

Standard sick leave - If you were scheduled to teach during a period of time and couldn't due to illness, notify your supervisor and report the absence on the leave form.
Family Medical Leave Act (federal)
Oregon Family Leave Act

Reporting Sick Leave for Non-Contracted Work

There are circumstances when part-time faculty are recruited to complete extra-duty work that is not paid by contract and instead paid hourly. In this instance, you may be able to claim sick leave. Communicate with your supervisor regarding your eligibility for sick leave under these circumstances. In this case, you would report sick leave on the TIME form.

For questions related to time and absence reporting, contact the payroll team